General Data Protection Regulations (GDPR) - Tennis Club Templates

General Data Protection Regulations (GDPR) Information for Tennis Clubs
The General Data Protection Regulations (GDPR) are being introduced on 25th May 2018 and will apply to Ulster Tennis Clubs.
Many of the GDPR’s main concepts and principles are much the same as in the current Data Protection Act.  However, there are new elements and significant enhancements, so your Tennis Club will have to do some things for the first time and some things differently to comply.   Ulster Tennis have produced templates to help your Club.
Actions Required by Your Club
To comply Tennis Clubs will be required to take the following actions;
1. Produce and adopt an Information Asset Register (IAR) identifying and listing the personal data held by your Tennis Club.
2. Complete and approve a Retention & Disposal Schedule for the personal data held by your Tennis Club.
3. Produce and adopt a Tennis Club Information Loss Handling Plan & Policy.
4. Add Privacy Notices to your Tennis Club documents, and produce Data Sharing Agreements with 3rd parties, where personal data is shared.
Templates Provided by UBTI 
To help your Tennis Club, UBTI have produced template copies of the following;
1. Tennis Club Information Asset Register (example)
2. Tennis Club Retention & Disposal Schedule (example)
3. Tennis Club Information Loss Handling Plan & Policy (example)
4. Privacy Notice Checklist for Tennis Club (including an example Privacy Notice for a membership form)
These documents are available to download below.
GDPR Club Compliance Form
A GDPR Tennis Club confirmation form was sent to your Club Committee in May 2018.  UBTI ask your Club Committee to please return the GDPR Tennis Club Confirmation form and your Club Chairperson to sign to confirm compliance with the regulations by 25th May 2018.
GDPR Workshop on Tuesday 15th May at 6.30pm at the House of Sport
UBTI invites your Club Committee and Coaches to a GDPR workshop on Tuesday 15th May 2018 at 6.30pm to 8pm at the House of Sport, Belfast, to find out more on implementing the GDPR requirements at your Tennis Club to ensure compliance.  
To register, please contact Lauren Smythe, UBTI Development Manager, at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or on 07540466750.
Further Information