Safe Recruitment (Including Vetting)


Tennis relies heavily on the time and commitment freely given by volunteers/parents and without this the opportunities for children and young people to participate would not exist. We recognise that there is often a difficulty obtaining volunteers, but believe that the recruitment and selection of volunteers is an essential part of ensuring that children continue to enjoy tennis while remaining safe.


As part of the UBTI Safe Recruitment procedures all Tennis Clubs are required to complete a Service Level Agreement at pdf


Ulster Tennis recommend that clubs will ensure good recruitment procedures by;


1. Defining the role the individual is applying for (e.g. see sample Club Safeguarding Officer role   pdfand job specification  doc


2. Insisting that a person applying for any post of responsibility within the club complete the relevant Ulster Tennis recruitment form  doc(to be completed by the Club and Individual and returned to UBTI by the Club) that includes a self-declaration section docx(to be completed by the Individual and returned to UBTI by the Individual)


3. Vetting via AccessNidocx Ulster Tennis will administer an Access NI Enhanced Disclosure with a Barred List check on behalf of the club. Ulster Tennis is the Umbrella Body registered with Access NI to carry out requests for Disclosure Certificates for all Ulster Affiliated Tennis Clubs. To see information disclosed about you by completing an Access NI Enhanced Disclosure with a Barred List check click here

4. Information, PIN Notification and Id Validation Forms pdf.  This new form supersedes any previous forms and if you hold any in your club please now destroy them. Please note that copies of ID submitted by the applicant to the responsible office at your Club must now be submitted with the PIN Notification and ID Validation Form to the authorised signatory.  7 Step Process for an Access NI Check docx A guide to Identity Checking can be found here pdf.  Please note that as at 17th July 2018 Access NI will commence issuing digital certificates, as appropriate, for applications received on or after this date. Information on this process can be found here pdf. Please also note that in conjunction with this NIDA log in will  be implemented within the Access NI online process. It is imperative that the first action that all applicants take when logging into Access NI pages of the NIDirect Website is to create their NIDA Account and if you already have an Access NI Account you will be prompted to link to your pre-existing Access NI Account.


5. Obtaining 2 references in writing docx(the request for references will only be sought for preferred applicants)

6. Setting a probationary period (6 months is recommended for staff or long term volunteers)


7. Ensuring that all appointments are formally agreed by club management executive.

8. Induct & Support Volunteers pdf